Maine's Public Universities - University of Maine System

A Project Glossary: Campus Solutions

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A
Above-the-line:
Services best provided to students face-to-face, in person by a person, on a campus.  (Student Services term)

Academic Advisement:  One of eight segments comprising Campus Solutions (Student Administration Services) module.  Equates to "Degree Audit" in ISIS. (Student Services term)

Academic Career:  Groups academic work taken by a student at an institution into one record.  A career can be considered a student's primary path or purpose for attending an institution (undergraduate student, graduate student, non-degree student).  Depending on the Academic Career, applicants are eligible for specific Academic Programs, Plans, and Sub-Plans that fall underneath the career. (Student Services term)

Academic Group:  Colleges and schools that make up an Academic Institution as a whole.  (Student Services term)

Academic Institution:  Units that operate as completely separate universities and colleges.  (Student Services term)

Academic Plan:  Identifies the field of study or curriculum a student has chosen to pursue within his/her Academic Program.  Can be defined as Majors, Concentrations, Minors, Programs, Honors.  Plans are associated with either an Academic Career or an Academic Program.  (Student Services term)

Academic Program: Generally equates to "college" in ISIS. Students are admitted to and graduate from Academic Programs.  Students can be active in multiple Academic Programs across multiple Careers.  Students establish a Primary Academic Program for each Academic Career in which they are active.  Academic Programs at one institution may be defined entirely differently than at another institution. (Student Services term)

Academic Structure:  One of eight segments comprising Campus Solutions (Student Administration Services) module; basic framework established before other segments can run.  (Student Services term)

Academic Sub-Plan:  Is directly associated with an Academic Plan and can be used to represent further specialization in a specific area of study or curriculum (i.e. concentration).  (Student Services term)

Account Activation Key:  String of characters used with the MaineStreet ID or the EMPLID to activate the UMS Account.

Admissions and Recruitment:  One of eight segments comprising Campus Solutions (Student Administration Services) module.  Implemented in summer 2006. (Student Services term)

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B
Below-the-line:
Services considered "back office" that do not need to be done at a student's campus (e.g. billing, loan collection, data entry).  (Student services term)

Bio-demographic (bio-demo) data:  Basic information about an individual, including name, address, telephone number(s) email address, gender, ethnicity, etc.  (Student Services term)

Business Process: Written descriptions of steps to be followed to accomplish a specific business-related task. (General term)

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C
Campus:
  Individual administrative unit and location that is part of an Academic Institution.  In general, a Campus is a separate physical entity that operates as an administrative unit or provides a dedicated function for an Institution.  (Student Services term)

Campus Community:  One of eight segments comprising the Campus Solutions (Student Administration Services) module.  Campus Community groups together all "person information," including bio-demo data, work history, activities, etc.  In a significant change from ISIS, there will be only one single record for each person--student or employee--in the University System.  Eight sources of data--seven student databases and the current HR database--are merging to create this single record for each person.  (Student Services term)


Campus Solutions:
  Oracle/PeopleSoft's term for its Student Administration Services software module.  (Student Services term)

Career:  Equates to "level" (undergraduate/graduate) in ISIS: undergraduate, graduate, law, and non-credit.  (Student Services term)

Component: A group of related pages.  (General term)

Contributor Relations:   Manages constituent data for both current supporters/donors and prospects.  (General term)

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D
Discoverer:  A reporting tool very similar to Microsoft Excel in that information is organized into workbooks.  A workbook consists of one or more worksheets or reports created and saved together.  Each worksheet within a workbook has a specific function and controls how data are displayed.  (General term)


Document Imaging/Document Management:  Managing paper documents by imaging (scanning) them into an electronic system, then indexing and filing the electronic versions for future retrieval and use by approved end-users, then appropriately disposing of the paper documents.  (General term)

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E
Effective Dating:
  A means of capturing data for a given field over a period of time.  For example, on self-service screens, a record of all address changes and their effective dates is retained, unlike in DSIS, where the old address is written over when the new one is entered.  (Student Services term)


EMPLID: The unique seven-digit number provided to employees; to be used with the Account Activation Key to activate the UMS Account.  EMPLID is also used internally in the MaineStreet system to identify employees and students.  (General term)

Employee Update Newsletter: A four-page periodical that provided information to employees about the PeopleSoft implementations.  Has been replaced by News from MaineStreet. (General term)

ERP: Enterprise Resource Project. The name encompasses selection and installation of a new computer resource that will benefit the entire enterprise that is the University of Maine System.  (General term)

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F
FAQ:
  Frequently asked question.  (General term)

Financial Aid:  One of eight segments comprising Campus Solutions (Student Administration Services) module.  (Student Services term)

Fit/Gap Process: A careful look at how a new administrative computing system works, to determine
1) what "fits" with the way we do business, and
2) where the "gaps" are between how we do business and how the new system works.
During the fit/gap process, a team of specialists determines whether the gaps can be filled by changes in how we conduct business, or whether minor software modifications are required.  Replaced by the term IDP (Interactive Design Prototype in 2005. (General term)

 

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G
Go-live: That moment in time when a new module is first made available online for end-users.

Guiding Principles: A set of guidelines adopted by the University of Maine System presidents that guide decisions made by the ERP Implementation Project. Includes Project Operating Principles.

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H

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Interactive Design Prototype:  New, improved "fit/gap."  Specialists and subject matter experts look for fits and gaps as well as actually designing and populating data tables and setting up programs as they proceed; a prototype of the final system is the result.  (General term)

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J
Just-in-Time Training: Training on any given task that is offered as closely as possible to the actual time when a user will begin using the new system to accomplish that task.  (General term)

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K

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L
Legacy Systems: The computer software structures that have evolved over the years in the University of Maine System; e.g. FAST, ISIS, Financier, that are being replaced by the new modules.  (General term)

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M

MaineStreet:  The portal through which employees and students access University of Maine System administrative computing functions.

MaineStreet ID:  The unique seven-digit number provided to an applicant (or new student) in the acknowledgement letter; to be used with the Account Activation Key to activate the UMS Account.  In October 2009, replaced with the term Student ID.

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N
n/Vision Reports: Powerful reporting tool used to deliver reports specific to UMS needs. Functions much like Excel. (General term)

National ID:  Term for Social Security Number in MaineStreet.  (Student Services term)

Navigation Pages:  An alternative means to access components within a menu folder.  (General term)

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O
One-Stop [Center]:
A location on a campus where current students can access a number of services in the same place, at the same time (e.g. sign promissory notes, drop or add classes, get or request transcripts, apply for financial aid, pay bills).  (Student Services term)

Oracle:  The software company that procured PeopleSoft in December 2004.

 

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P
Page:
Display and data entry screen.  (General term)

Page Element:  An icon, link, or button with a standard use that appears on pages.   For example, the calendar button can be used on many different pages to select a date.  (General term)

Pagelet:  A small chunk or region of a web page that has a single topic or functionality.  (General term)

Password:  User-generated string of at least six characters used in conjunction with the Username to log in to electronic services such as MaineStreet, Blackboard, Web CT, computer clusters, et al.

PDF Format:  A file format created by Adobe (www.adobe.com) to facilitate electronic transfer of formatted files.  For example, reports may be generated in PDF format by the financial management system.  (General term)

PeopleSoft: The name of the administrative computing software product chosen for use in the University of Maine System.  Now owned by Oracle.

Plan:  Generally equates to terms "major" and "minor" in ISIS.  See "Academic Plan."  (Student Services term)

Portal: A pass-through into the MaineStreet online computing system that allows a user access to multiple databases with only one sign-on.  (General term)

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Q
Query:
A limited-access reporting tool that allows a user to create simple, ad hoc reports.  (General term)

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R
Role: A job title that assumes certain job responsibilities and processes.   (General term)

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S
Sandbox (database): 
A practice system available to end-users who have undergone training in specific areas.  Allows supervised practice of real-life functions.  (General term)


Search Match:  Powerful tool used to determine whether a person is in the database.  (Student Services term)

Self-Service (Employee): Tasks employees can now do for themselves online in MaineStreet (reporting time, maintaining personal information, viewing checks and history, maintaining payroll information).

Self-Service (Student):  Tasks students can do for themselves online in MaineStreet (updating addresses, phone numbers, email addresses, getting information, and eventually registering for courses, checking grades, paying bills.).

Service Indicator (negative or positive):  Appears on Student Services Center page and on prospect and application pages as star icon (positive) or circle-with-slash icon (negative).  Negative service indicators equate to "holds" in ISIS.  Positive service indicators can be used to indicate other information about a student, such as "student-athlete" or "Dean's List."  (Student Services term)

Shared Processing Center:  A UMS office on the University of Maine campus where back-office functions will be centralized over time, including (but not limited to) receiving and processing of admission applications (including data entry, imaging, indexing, and document disposition), handling loan collections and receivables, verifying immunization, processing student billing.  (Student Services term)

SME: Subject matter expert.  (General term)

SSTP: Student Services Transformation Project. An ongoing process redesign effort by the SSTP Core Team to examine current processes and technology used by UMS institutions in all areas of Student Services Administration, and to recommend improvements thereto.

Student Administration Services: Original name of module consisting of eight segments: Academic Structure, Campus Community, Admissions & Recruitment, Student Records, Student Financials, Academic Advisement, Financial Aid, Contributor Relations. Now called Campus Solutions.  (Student Services term)

Student Financials:  One of eight segments comprising Campus Solutions (Student Administration Services) module.  (Student Services term)

Student ID:  In Campus Solutions, the EMPLID is referred to as the Student ID.  (Student Services term)

Student Records:  One of eight segments comprising Campus Solutions (Student Administration Services) module.  (Student Services term)

Sub-plan:  Equates to the term "concentration" in ISIS.  See "Academic Sub-Plan."  (Student Services term)

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T
THESIS (Transforming Higher Education Student Integrated Services):  UMS project to redesign student services processes and organization, in support of Strategic Direction 7.

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U

UMS Account: The combination of a UMS Username and password for the purpose of connecting to and using electronic services provided by UMS and its institutions, such as modem pools, MaineStreet, and email access.

UMS Email Address:  Takes the form of username@maine.edu. Official University System-related messages are sent to this address.


UMS User ID:  Slowly being phased out, replaced by UMS Username. Generally takes the form of john.doe. Is always paired with a password.  (General term)

UMS Username:  A string of text that is part of the UMS Account and that identifies the user.  It is used with a password to connect to and use electronic services.  The UMS Username is usually name-based, often firstname.lastname.

V

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W
Webapp:  On-line application used by prospective students to apply to any institution of the University of Maine System.  (Student Services term)



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August 2010