Maine's Public Universities - University of Maine System

Project Guiding Principles

The Project Enterprise Implementation has adopted Project Guiding Principles and Project Operating Principles for making decisions about Project Enterprise.

1. Selection of the ERP system will be determined by how well the system meets the needs of the major applications, with the student information system having the greatest weight.

2. To the extent possible there will be a centralized System approach to implementation, while preserving and enabling the unique mission of each university.

  • Multi-university model for enrollment and operations
  • Consistent definitions and procedures; uniformity
  • System-wide maintenance and upgrades
  • Single person record with separate university-specific affiliations/additions
  • Integration across applications

3. Solutions will not be customized. UMS will not make modifications to the software.

4. Business processes will be re-defined to coincide with best practices built into the software design. Common procedures will be developed to result in operational efficiencies and broad spread knowledge.

5. Use of web-based self-service applications will be expanded for all constituents.

6. The system will be designed to provide ease of maintenance of desk tops.

7. Analytical reporting tools will be user friendly and will add value.

8. The system architecture will be open.

9. Current staff will be retrained with new software architecture.

10. Functional systems will be implemented in a time frame and order that minimizes interfaces and bridges to legacy systems.

11. Training will be required of any current or new employee whose functional role(s) allow creation, updating, or deletion of data capability in the selected software system.  Security access (with the exception of the Time Entry role) will not be granted to the employee until appropriate training has been confirmed.  Training for any employee whose functional role(s) allow inquiry only will be available, and encouraged for understanding the software, but will not be required for security access to those role(s).  Generally, ongoing training of employees will be the responsibility of and conducted by the individual campus.  However, maintenance of up-to-date training materials and manuals for ongoing training will be the responsibility of Project Enterprise.  When appropriate, Project Enterprise or System-wide Services staff will offer training for all campuses.

 Project Operating Principles

1. Each university will pay for any needed desktop equipment.

2. Each university will continue to pay the salary and travel costs of their staff members mutually selected to work on the project, including those dedicated to the project.

3. All universities will contribute human resources to the project.

4. There will be no System funding to backfill positions of staff dedicated to the project.

5. Project time lines must be met.

6. All universities will contribute to the maintenance costs for the ERP system.

April 2005